Policies
At Action Resort for Change (ARC), our commitment to ethical conduct, transparency, and the protection of human rights is reflected in our comprehensive organizational policies. These policies guide our operations, ensuring that we maintain the highest standards of governance, child protection, financial management, and environmental responsibility. They safeguard our beneficiaries, staff, and stakeholders, reinforcing our mission to empower communities sustainably.
Child Protection Policy
ARC’s Child Protection Policy is central to our work. It ensures all children under our care are safe from abuse, neglect, exploitation, and discrimination. The policy mandates:
• Zero tolerance for any form of child abuse
• Staff and volunteer training on child protection
• Safe reporting mechanisms for abuse or neglect
• Confidential handling of all child protection concerns
• Active engagement with families and communities to promote child wellbeing and rights.
This policy underpins all our programs serving vulnerable children.
Governance Policy
ARC operates with clear governance structures that promote accountability and transparency. The Governance Policy outlines:
• Roles and responsibilities of the Board of Directors and management
• Decision-making procedures aligned with ARC’s mission
• Regular board meetings and oversight
• Conflict of interest declarations
• Stakeholder engagement principles.
This policy ensures strong leadership and adherence to best practices in NGO management.
Financial Management Policy
To maintain donor trust and organizational sustainability, ARC enforces rigorous financial controls. This policy covers:
• Budget planning and approval processes
• Procurement and expenditure protocols
• Regular financial reporting and audits
• Asset management
• Fraud prevention and whistleblowing procedures
• Compliance with Kenyan financial regulations.
Our commitment to transparent and responsible financial management ensures funds are used efficiently for maximum community impact.
Human Resources Policy
ARC values its staff as key partners in achieving its mission. Our HR Policy focuses on:
• Fair and transparent recruitment
• Equal opportunity and non-discrimination
• Staff welfare, health, and safety
• Code of conduct and ethics
• Performance management and professional development
• Grievance and disciplinary procedures.
This policy nurtures a motivated, professional, and respectful workplace culture.
Environmental Policy
As part of our commitment to sustainable development, ARC integrates environmental responsibility into all activities. This policy commits to:
• Minimizing waste and promoting recycling
• Conserving water and energy
• Supporting renewable energy initiatives (e.g., solar PV training)
• Promoting sustainable agricultural practices
• Raising community awareness on environmental protection ARC aims to protect natural resources while fostering eco-friendly livelihoods.
Health and Safety Policy
ARC is dedicated to ensuring a safe environment for all stakeholders. The Health and Safety Policy includes:
• Risk assessments and safety procedures for all programs and facilities
• Emergency preparedness and response plans
• Health protocols, including first aid and disease prevention
• Safe handling of equipment and materials
• Training and awareness for staff, volunteers, and beneficiaries.
This policy safeguards well-being and minimizes risks.
Data Protection & Privacy Policy
Respecting the privacy of our beneficiaries, staff, and partners is fundamental. ARC’s Data Protection Policy outlines:
• How personal data is collected, used, stored, and shared
• Compliance with relevant data protection laws and standards
• Procedures for data security and breach management
• Rights of data subjects
• Confidentiality agreements for staff and partners.
This ensures ARC upholds trust and legal compliance in handling sensitive information.